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Novartis Gene Therapies Talent Acquisition Coordinator in Libertyville, Illinois


Ready to join a team committed to developing and commercializing gene therapies for patients and families devastated by rare neurological genetic diseases? Since 2013, Novartis Gene Therapies (formerly AveXis) has had one focus: bringing change to those devastated by genetic diseases.

The Novartis Gene Therapies culture embraces this mission. As a compassionate and dedicated team, we are enthusiastic about the science behind our work and finding answers to difficult questions. We are dedicated to communities affected by rare diseases, and these patients and families are the motivation for everything we do.

We have built a team with exceptional depth of experience, unified by a common vision; to develop gene therapies with the potential to positively impact the lives of the patients and families devastated by rare and life-threatening neurological genetic diseases. Though we are proud of what we have achieved to date, we remain relentlessly focused on making that vision a reality.

Novartis Gene Therapies is looking for a Talent Acquisition Coordinator who shares a passion for hiring the best and the brightest. The Coordinator will work closely with a team of recruiters, along with University Relations, in a fast-paced gene-therapy organization. The Coordinator is an integral partner in managing recruiting activities and building candidate relationships, often providing candidates with their first impression of Novartis Gene Therapies.

This candidate will work across functions with both internal and external clients and candidates. This individual should possess great communication skills and have the ability to adapt quickly to the needs of the business. The coordinator will provide a range of administrative support services to the Talent Acquisition and the University Relations teams.


  • Schedules interviews and phone screens working directly with candidates and hiring managers, in some cases arranging travel for visiting candidates.

  • Updates candidate records and job postings in recruiting systems and confirming new hires.

  • Provides follow-up correspondence to candidates on recruiting status via phone and email.

  • Tracks recruiting activities and provides candidate status in a weekly report.

  • Coordinates the post-interview debrief meetings and provides debrief materials.

  • Identify opportunities for improving candidate experience and scheduling efficiency.

  • Schedule and coordinate events on campus.

  • Prepare career fair/event materials and shipping to the appropriate universities.

  • Prepare on-campus interview materials for the respective campus lead and team.

  • Register and secure participation at Career Fairs and other events via universities website or Handshake.

  • Work on special projects as needed.


  • Minimum 5 years of recruiting coordinator or HR experience or Bachelor’s degree with a minimum of 2 years of HR Coordinator experience.

  • Experience with scheduling in Outlook or a similar tool.

  • Experience with MS Word, Excel and Power Point.

  • Superb customer focus, attention to detail and organization skills.

  • Strong oral and written communication skills.

  • Ability to manage multiple priorities effectively.

  • Ability to work in a fast paced, quickly changing environment.

  • Excellent professional judgment and decision-making skills.

  • Adept at learning new software and web-based tools.

  • Goal-oriented and self-motivated.

  • Ability to maintain the highest degree of confidentiality and integrity, represent the company’s high ethics and professionalism.

The level of this position will be based on the final candidate’s qualifications.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Novartis Gene Therapies is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, national origin, genetics, disability, age, sexual orientation or veteran status.

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Job Locations US-IL-Libertyville

Posted Date 2 weeks ago (10/8/2020 3:47 PM)

Job ID 2020-5678

# of Openings 1

Category Human Resources