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Agency EA Production Coordinator in Chicago, Illinois

Agency Overview

EA Collective is a portfolio of complementary but unique agency divisions that support brands throughout their development, including storytelling, content and experiences. At its core, EA Collective and the divisions within, believe in pushing creative boundaries, delivering the highest quality work, and serving as true partners for its clients at any stage of their brand journey.

The portfolio, which has plans to continue expanding into various other disciplines in response to specific client needs, currently includes:

Agency EA, an MBE-certified, award-winning brand experience agency, known for its strategic vision, inspired creative and seamless executions. Agency EA unites brands and audiences through user events, worldwide event programs, summits, conferences, and product launches.

Storyhorse, run by industry veterans, is a branding house with the strategic know-how and creative muscle to build brands that not only make an impact, they last. Its services include research and strategy, messaging and visual identities, style guides, and rollout tactics.

Studio Sage, a full-service, state-of-the-art broadcast and green screen studio for the age when content is queen. Specialties include webcasts and webinars, virtual events and conference broadcasts, and corporate and brand videos.

EA Collective is looking for dreamers and doers who have the passion to champion big ideas and the talent to bring them to life. Being an MBE-certified agency and a place of acceptance and open dialogue, we strive to foster a culture where differences are not just valued, but celebrated. Come do your best and be your best in a casual yet vibrant workplace where we prioritize professional and personal growth, commit to causes we believe in, and ensure a diverse and inclusive community.

This position is based in Chicago and will include both remote and in-office work.

Summary

The Production Coordinator will support EA?s Production Department, both internally in

Preproduction and onsite for client events. This entry-level position requires an eager individual

with strong work ethic and the desire to learn and grow in a fast-paced environment.

Responsibilities

  • Provide coordination and project management support to the project?s Lead Producer to ensure success of the program.

  • Manage all live, hybrid and virtual event logistics conception to completion

  • Work on multiple projects and assignments with a variety of staff.

  • Employ strong problem-solving skills and provide recommendations to assigned project deliverables.

  • Research and gather information in planning the execution of events.

  • Anticipate project needs to meet deadlines.

  • Serve as liaison between vendors, staff and clients regarding event details.

  • Work onsite during production for events as needed.

  • Provide status reports to Production Team as necessary.

  • Coordinate and attend site visits if need arises.

  • Coordinate communication with speakers/talent for scheduling technical checks and/or pre-recorded content.

  • Support the creation of both internal and client facing project decks, as required.

  • Assist Producers in tracking invoices and check requests.

  • Additional responsibilities as assigned.

Requirements

  • 1-2 years events industry experience preferred.

  • Experience in hybrid and virtual event production a plus.

  • Experience/knowledge in backend management of various meeting platforms including but not limited to Zoom host, Google Hangouts, Teams, Webex, etc.

  • Experience managing various video streaming platforms and players, including but not limited to YouTube, Vimeo, etc.

  • Experience a plus in various virtual event platforms including but not limited to Hopin, ON24, Swoogo, Swapcard, Kaltura, etc.

  • Bachelor?s degree or equivalent field experience in event industry.

  • Proficient using latest versions of Microsoft Word, Excel, PowerPoint and mail merges.

  • Knowledge of G Suite a plus.

  • Client-centric mentality.

  • Take initiative and demonstrate confidence.

  • Superior attention to detail.

  • Exceptional verbal and written communication skills.

  • Ability to work independently and contribute to a team environment.

  • Organizational and project management skills.

  • Eager to learn in a fast-paced, ever-changing environment.

  • Strong work ethic.

  • Desire to succeed.

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